Volunteer & Teacher Background Screening Requirements

When it comes to children and vulnerable populations, trust and safety are paramount. That is why schools, childcare centers, and nonprofits must conduct thorough background checks for teachers and volunteers. These screenings are not just best practice — in many cases, they are mandated by law.

Why Screening is Critical for Teachers and Volunteers

• Protects children and vulnerable groups from potential harm
• Builds trust with parents and communities
• Ensures compliance with state and federal requirements
• Reduces liability for schools and nonprofits

Common Screening Requirements

Criminal Background Checks

Most states require checks at both the state and federal level.

Sex Offender Registry Searches

All teachers and volunteers are checked against national sex offender registries.

Child Abuse and Neglect Registries

These state-level databases flag individuals with substantiated abuse cases.

Fingerprinting

Many states require live scan fingerprinting for teachers and volunteers.

Employment and Education Verification

For teachers, confirming degrees and certifications is essential.

State-by-State Variations

While federal guidelines exist, most requirements come from the state level:

• Some states require FBI fingerprinting for all teachers
• Others mandate re-checking every 2–5 years
• Volunteer requirements vary based on frequency and type of contact with children

Nonprofit Considerations

Nonprofits often rely on volunteers, but liability for harm falls on the organization. Screening policies should be as strict for volunteers as for staff.

Best Practices for Schools and Nonprofits



• Apply consistent screening policies across staff and volunteers
• Clearly communicate requirements before onboarding
• Re-screen periodically, not just at hire
• Use software to manage compliance across multiple states

Background checks for teachers and volunteers are essential for child safety and community trust. With clear policies, consistent execution, and modern tools, schools and nonprofits can reduce risks and stay compliant.